Here is the list of all standard email notifications sent out of SuccessFactors
| Module | Template Name | Template Description | Email Subject | Email Body Text with Tokens |
| Performance Management (PM) | Document Creation Notification | Document creation notification will be sent to a user when a form instance is created on his/her behalf. | Document Creation Notice from PerformanceManager | Please be advised that the document [[DOC_TITLE]] has been created for you by [[SENDER]] and is now available in your PerformanceManager Inbox folder. You can access this document at the following URL: [[DOC_ACCESS_URL]] [[SIGNATURE]] |
| Performance Management (PM) | Document Routing Notification | Document routing notification will be sent to a user when a form instance is available in his/her INBOX folder. | [[DOC_TITLE]] Routing Notice | Please be advised that the document [[DOC_TITLE]] is now available in your PerformanceManager Inbox folder for your [[DOC_ACTION]]. This document was last with [[SENDER]] and [[IS_WAS_DUE_ON]]. Comments from [[SENDER]] are: [[DOC_COMMENT]] You can access this document at the following URL: [[DOC_ACCESS_URL]] [[SIGNATURE]] |
| Performance Management (PM) | Document Completed Notification | Document completed notification will be sent when the document is completed. | [[DOC_TITLE]] Completed Notice | Please be advised that the document [[DOC_TITLE]] is completed. If you have participated in the review process, you can view the final version of the document in your PerformanceManager Completed folder. [[SIGNATURE]] |
| Performance Management (PM) | Document Forward Notification | Document Forward Notification will be sent to a user when a completed document was forwarded to his/her Completed Folder | [[DOC_TITLE]] Routing Notice | Please be advised that the document [[DOC_TITLE]] is now available in your PerformanceManager's Completed Folder for your review. This is a 'read-only' document, completed on [[DOC_COMPLETION_DATE]] and can not be modified. Comments from [[SENDER]] are: [[DOC_COMMENT]] You can access this document at the following URL: [[DOC_ACCESS_URL]] [[SIGNATURE]] |
| Performance Management (PM) | Document Routing Skip Notification | Document Routing Skip Notification will be sent to a user when he/she was skipped in a document routing. | [[DOC_TITLE]] Routing Notice | Please be advised that the document [[DOC_TITLE]] is now available in your PerformanceManager for your [[DOC_ACTION]]. This document was last with [[SENDER]] and [[IS_WAS_DUE_ON]]. Comments from [[SENDER]] are: [[DOC_COMMENT]] You can access this document at the following URL: [[DOC_ACCESS_URL]] [[SIGNATURE]] |
| Performance Management (PM) | Document Routing Step Exit Notification | Document Routing Step Exit Notification will be sent to the selected recipient(s) in the event when a routing step is completed. | [[DOC_TITLE]] Workflow Progress Notice | Please be advised that the document [[DOC_TITLE]] has moved from the [[FROM_STEP_DESC]] phase to the [[TO_STEP_DESC]] phase. This document was last with [[SENDER]] and [[IS_WAS_DUE_ON]]. [[SIGNATURE]] |
| Performance Management (PM) | Document Deletion Notification | Document Deletion Notification will be sent to a user when a form instance is deleted. | Document Deletion Notice from PerformanceManager | Please be advised that the document [[DOC_TITLE]] has been deleted by [[SENDER]]. [[SIGNATURE]] |
| Performance Management (PM) | Mass Create Form Instance Notification | Mass Create Form Instance Notification will be sent to the user who requested Mass Create Form Instance. | Mass Create Process Status ([[PM_MASSCREATE_DATE]]) | Form Template Name: [[PM_MASSCREATE_FORM_NAME]]; Job Id:[[PM_MASSCREATE_JOB_ID]] is complete Mass Create Process has successfully created and submitted documents for the following [[PM_MASSCREATE_USRE_NUMBER]] user(s): [[PM_MASSCREATE_USER_LIST]] |
| Performance Management (PM) | Document Due Notification | Document due notification will be sent to a user when the documents in his/her INBOX folder is approaching the due day. | [[DOC_TITLE]] Due in [[NO_OF_DAYS]] days | Please be advised that the document [[DOC_TITLE]] [[IS_WAS_DUE_ON]]. You can access this document at the following URL: [[DOC_ACCESS_URL]] [[SIGNATURE]] |
| Performance Management (PM) | Document Late Notifications | Document late notifications will be sent to a user when the documents in his/her Inbox folder is already late for completion | [[DOC_TITLE]] is Late for [[NO_OF_DAYS]] days | Please be advised that the document [[DOC_TITLE]] [[IS_WAS_DUE_ON]]. You can access this document at the following URL: [[DOC_ACCESS_URL]] [[SIGNATURE]] |
| Performance Management (PM) | Employee Transfer Notification | Employee transfer notification will be sent when the documents related to the employee are transferred to the new manager. | Document Transfer Notice from PerformanceManager | Please be advised that the approval chain of the following documents has been modified to use [[XFER_TO_NAME]] rather than [[XFER_FROM_NAME]] as the supervisor for [[EMP_NAME]] - [[DOC_LIST]] Going forward, [[XFER_TO_NAME]] will be the default routing participant and will be able to view all historical documents for [[EMP_NAME]]. [[SIGNATURE]] |
| Performance Management (PM) | Step Due Notification | This notification will be sent to the users when the due date to complete a particular step in the Route Map is scheduled several days late | Step Due Notification | Please be advised that the “[[STEP_NAME]]” step for the document [[DOC_TITLE]] [[IS_WAS_DUE_ON]]. You can access this document at the following URL: [[DOC_ACCESS_URL]] [[SIGNATURE]] |
| Performance Management (PM) | Step Over Due Notification (PM own) | This notification will be sent to the users when the due date to complete a particular step in the Route Map has already passed. | Step Over Due Notification | Please be advised that the “[[STEP_NAME]]” step for the document [[DOC_TITLE]] [[IS_WAS_DUE_ON]]. You can access this document at the following URL: [[DOC_ACCESS_URL]] [[SIGNATURE]] |
| Performance Management (PM) | Request Feedback Notification | Request Feedback Notification will be sent to users when a reviewer asks them to provide feedbacks about the form subject. | Performance Feedback request for [[SUBJECT_NAME]] | Hi [[RECIPIENT_NAME]], I would appreciate your feedback regarding the work you did with [[SUBJECT_NAME]]. I am looking for any strengths and opportunities for development. Please provide your feedback by [[FEEDBACK_DUE_ON]] so I will have enough time to incorporate your thoughts into my review. Thanks, [[SENDER]] |
| Goal Management (GM) | Objective Creation Notification | Objective Creation Notification will be sent to a user when an objective was created for him/her. | Objective Creation Notice from PerformanceManager | Please be advised that the objective [[OBJ_NAME]] has been created for you by [[OBJ_SENDER]]. [[SIGNATURE]] |
| Goal Management (GM) | Objective Modification Notification | Goal Modification Notification will be sent to a user and the user’s manager when a goal is modified in the goal plan view. | Objective Modification Notice | Please be advised that in the period since [[LAST_EMAIL_DATE]], objectives on [[GOAL_OWNER]]'s objective plan "[[OBJ-PLAN-NAME]]" were last modified by users other than yourself. [[OBJ_LIST]] [[SIGNATURE]] |
| Goal Management (GM) | Objective Delete Notification | Goal Deletion Notification will be sent to a user when a goal was deleted by manager from Direct Report's goal plan view. | Objective Deletion Notice | Please be advised that the objective [[OBJ_NAME]] has been deleted from your objective plan by [[OBJ_SENDER]]. [[SIGNATURE]] |
| Goal Management (GM) | Goal Comment Notification | Email notifications can be sent to the employee and the employee’s direct line manager when threaded feedback is added to a goal plan. | Someone has provided you feedback on a goal plan | Hi [[OBJ_RECIPIENT]] [[OBJ_SENDER]] has provided the following feedback on the goal: [[OBJ_NAME]] within the goal plan [[OBJ-PLAN-NAME]]: [[OBJ_COMMENT]] To view the feedback in the goal plan, click [[OBJ_COMMENT_HERE]]. |
| 360 review process | Document Creation Notification | Document creation notification will be sent to a user when a form instance is created on his/her behalf. | Document Creation Notice from PerformanceManager | Please be advised that the document [[DOC_TITLE]] has been created for you by [[SENDER]] and is now available in your PerformanceManager Inbox folder. You can access this document at the following URL: [[DOC_ACCESS_URL]] [[SIGNATURE]] |
| 360 review process | Document Deletion Notification | Document Deletion Notification will be sent to a user when a form instance is deleted. | Document Deletion Notice from PerformanceManager | Please be advised that the document [[DOC_TITLE]] has been deleted by [[SENDER]]. [[SIGNATURE]] |
| 360 review process | Document Completed Notification | Document completed notification will be sent when the document is completed. | [[DOC_TITLE]] Completed Notice | Please be advised that the document [[DOC_TITLE]] is completed. If you have participated in the review process, you can view the final version of the document in your PerformanceManager Completed folder. [[SIGNATURE]] |
| 360 review process | Document Due Notification | Document due notification will be sent to a user when the documents in his/her INBOX folder is approaching the due day. | [[DOC_TITLE]] Due in [[NO_OF_DAYS]] days | Please be advised that the document [[DOC_TITLE]] [[IS_WAS_DUE_ON]]. You can access this document at the following URL: [[DOC_ACCESS_URL]] [[SIGNATURE]] |
| 360 review process | Step Due Notification | This notification will be sent to the users when the due date to complete a particular step in the Route Map is scheduled several days late | Step Due Notification | Please be advised that the “[[STEP_NAME]]” step for the document [[DOC_TITLE]] [[IS_WAS_DUE_ON]]. You can access this document at the following URL: [[DOC_ACCESS_URL]] [[SIGNATURE]] |
| 360 review process | 360 Document Approval Notification | 360 Document Approval Notification will be sent to a user when a 360 form is available in his/her Inbox for feedback team selection approval. | [[DOC_TITLE]] Routing Notice | Please be advised that the document [[DOC_TITLE]] is now available in your PerformanceManager Inbox folder for your approval of the following feedback team selection: [[PM360_FEEDBACK_TEAM]] This document was last with [[SENDER]] and [[IS_WAS_DUE_ON]]. Comments from [[SENDER]] are: [[DOC_COMMENT]] You can access this document at the following URL: [[DOC_ACCESS_URL]] [[SIGNATURE]] |
| 360 review process | 360 Document Evaluation Notification | 360 Document Evaluation Notification will be sent to a user when a 360 form is available in his/her Inbox for evaluation. | [[DOC_TITLE]] Evaluation Notice | Please be advised that the document [[DOC_TITLE]] is now available in your PerformanceManager Inbox folder for your [[DOC_ACTION]]. This document was last with [[SENDER]] and [[IS_WAS_DUE_ON]]. Comments from [[SENDER]] are: [[DOC_COMMENT]] You can access this document at the following URL: [[DOC_ACCESS_URL]] [[SIGNATURE]] |
| 360 review process | 360 Document Evaluation Notification for External Participant | 360 Document Evaluation Notification for External Participant is sent to external users who are being requested to complete the evaluation. | [[DOC_TITLE]] ExternalParticipant Evaluation Notice | Please be advised that the document [[DOC_TITLE]] has been created is now available for your [[DOC_ACTION]]. Please select one of the below actions to indicate your participation: [[ACCEPT]] or [[DECLINE]]. [[SIGNATURE]] |
| 360 review process | 360 Document Kick Off Notification | 360 Document Kickoff Notification will be sent to a 360 document subject, informing him/her of the final approved selection of feedback team members, when a 360 form is sent to the Evaluation Stage. | [[DOC_TITLE]] Kickoff Notice | Please be advised that the feedback process for your [[DOC_TITLE]] has been started and the team selection has been approved as follows: [[PM360_FEEDBACK_TEAM]] [[SIGNATURE]] |
| 360 review process | 360 Document Complete Notification | 360 Document Completed Notification is sent to a 360 process owner, informing him or her that a 360 participant has completed the form. | [[DOC_TITLE]] 360 Completed Notice | Please be advised that the document [[DOC_TITLE]] has been reviewed and completed by [[SENDER]]. This document [[IS_WAS_DUE_ON]], and comments from [[SENDER]] are: [[DOC_COMMENT]] [[SIGNATURE]] |
| 360 review process | 360 Document Reject Notification | 360 Document Reject Notification is sent to a 360 process owner, informing him or her a 360 participant has rejected the form. | ||
| 360 review process | 360 Document Send Back Notification | 360 Document Send Back Notification is sent to a 360 rater, informing him or her that a form is sent back to their Inbox for re-evaluation. | [[DOC_TITLE]] Send Back Notification | Please be advised that the document [[DOC_TITLE]] has been sent back to your Inbox for additional feedback. This document was sent by [[SENDER]] and [[IS_WAS_DUE_ON]]. Comments from [[SENDER]] are: [[DOC_COMMENT]] You can access this document at the following URL: [[DOC_ACCESS_URL]] [[SIGNATURE]] |
| Other System Notifications | Welcome Message Notification with Reset Password Support | Welcome message notification will be sent to a newly added user with login permission. | Welcome to SuccessFactors! | Welcome to SuccessFactors! Your Login Information: Username: [[EMP_USERNAME]] Please use the following URL to set your password: [[SET_PASSWORD_URL]] [[SIGNATURE]] |
| Other System Notifications | Password Changed Notification | Password changed notification will be sent to a user when his/her password is being reset by the system administrator. | Your New Password from PerformanceManager | Please be advised that your password for PerformanceManager has been changed. Your new password is: [[EMP_PASSWORD]] (As a reminder, your Username is: [[EMP_USERNAME]]) [[SIGNATURE]] |
| Other System Notifications | Forget Password Support Notification | Forget password support notification will be sent to a user when he/she click on Forget Password Support link on the login page. | Password Support from PerformanceManager | Here is your current password: [[EMP_PASSWORD]] You can access the PerformanceManager application at the following URL: [[LOGIN_URL]] This is a system-generated message through "Forget Password Support" requested by you. If you believe this is an error, please contact your support immediately. |
| Other System Notifications | Email Signature | Email signature is a block of text that will be appended to all out-going E-Mail notifications. | ||
| Other System Notifications | Reset Password Lockout Notication | Reset Password Lockout Notification! | We've noticed you recently attempted to reset your password but have failed to answer your reset password questions successfully. Please try again in 5 minutes. [[SIGNATURE]] | |
| Other System Notifications | Reset Password Successful Notication | Reset Password Successful Notification | You have successfully updated your password. If you did not perform this request, please contact your administrator immediately. [[SIGNATURE]] |